“The 5-Day Time Audit That Will Change Your Business”
Time management strategy for small business success.
You may already know you’re busy—but do you know exactly where your time goes? Time tracking for even a few days can be eye-opening. It reveals which tasks you absolutely must do as the business owner, and which ones could easily be delegated. If you're feeling overwhelmed or trying to grow, this simple exercise is a powerful first step to reclaiming your time.
Why Time Tracking Works:
Creates awareness of hidden time-wasters.
Shows how much time is spent on admin vs. strategic work.
Highlights tasks that could be outsourced or automated.
How to Do It Effectively:
Step 1: Choose Your Tracking Method
You can use a spreadsheet, paper notebook, time-tracking app (like Toggl or Clockify), or even voice memos. The key is to log consistently throughout the day.
Step 2: Log Everything in Real Time
For 3–5 days, jot down every task you do and how long it takes. Include both business and personal tasks (you may discover time leaks in both!). Be specific: "Answered client emails (45 mins), Scheduled social posts (30 mins), Picked up mail (15 mins)."
Step 3: Categorize Your Work
After the tracking period, review and tag each task as:
CEO Work: Tasks only you can do (e.g. strategic planning, coaching calls).
Delegate: Admin work or tasks that don’t require your expertise.
Eliminate/Automate: Repetitive or low-value tasks.
Step 4: Create a Delegation Plan
Now that you know what’s taking your time, identify areas to offload to a VA or system. This makes your business more efficient and frees you to focus on growth.
Time tracking isn’t just about productivity—it’s about freedom. When you get clear on where your time goes, you can start making intentional decisions. This small habit can lead to huge improvements in how you run (and enjoy) your business.
Need help creating your spreadsheet or figuring out what to delegate first? Let’s talk! My "VA As Needed" support sessions are a great way to get quick wins without a long-term commitment.
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Meet The Time Creator - Pam Walrod
Hi, I’m Pam—founder of Time Creator Administrative Solutions. With 35+ years of experience in marketing, community relations, and executive-level admin support, I help busy business owners like you reclaim your time by handling the behind-the-scenes work. From inboxes to systems to website updates, I streamline what’s overwhelming so you can focus on what you love. Let’s get things done—one task at a time.